20 Business travel tips
20 Business travel tips
Written By: Alexandra Nuschele

If you’re going on a business trip, you want to make your stay as easy as possible without stress about the nitty-gritty. We have compiled a list of business travel tips to make you well-prepared and better equipped to make the most out of your trip. 


Make sure your travel documents are ready. 

Your passport is one of the most important documents you will need on your trip, and it is essential to make sure it is up to date weeks before your trip. You must also keep your other travel documents, including any airline reservations, hotel confirmations, and rental car details, in one safe place. This will make it easy to access them when you need them.

Research your destination

Do some research about the country you will be visiting. Find out about the different negotiation styles, customs, and proper use of names and titles. Understanding how to greet your counterparts and manage appointments will be most helpful, and your business associates will appreciate this. Additionally, find out the regular workdays and business hours for the country you visit. This will help you know when you can plan your meetings. 


Pack light and versatile

When packing, Pack clothes that are well made, versatile and easy to care for. Also, pack items that can be paired to create other outfits so you will also be able to get more out of your business wardrobe when you buy things that can be worn with other items. 


Pack carry-on luggage

When going on a business trip, it is advisable to take carry-on luggage. Not only does this help ease the hassle of check-in at the airport, but it is also easier to carry around in trains, through public transportation or even straight to your business meeting. 


Charge all your devices the night before you travel 

Charge everything you will need overnight before your business trip and put them next to essential items such as your car keys and your wallet, so you don’t forget them the next day. When your devices have been charged, you can use them during waiting times and your travel time, and you can keep in touch in instances of emergencies.


Don’t leave anything for the last minute.

Business trips are hectic enough without the additional task of solving any unexpected situations that may arise. Therefore, it is crucial to be prepared and not leave anything last minute. Preparation before departure will make your business trip more productive, so plan your days, weeks, and months ahead.  


Prepare an itinerary

Planning an itinerary is imperative when planning a business trip. It should reflect the goals and priorities you wish to accomplish on your business trip. In addition, your schedule should be flexible enough for unexpected delays like traffic and flight delays. 


Know your company’s travel policy 

If you are employed by a company, it is essential to read their travel policy before going on your business trip. Ensure you know the company rules for business trips and take advantage of your work’s tips and suggestions. 


Get travel insurance

Booking travel insurance for your business trip can save you time and money. Travel insurance can cover various issues, including baggage loss, medical emergencies, flight delays, flight cancellations, etc. Getting travel insurance will help you focus on the most important matters on your trip. 


Choose your accommodation wisely.

When booking accommodation, pay close attention to the amenities close by. Make sure the accommodation you have booked is not too far from the airport or other locations you may need to visit while on your business trip. You don’t want to spend too much time commuting to your working location and avoid early morning commutes and traffic delays. 


Back up your important documents.

Small electronics like mobile phones, laptops and tablets are at increased risk of being lost or damaged when travelling. Make sure to back up your essential documents in cloud-based storage services like Google Drive, Dropbox or iCloud. This will make them easily accessible from anywhere.  


Check the currency of the country you’re visiting. 

You must consider what currency you will need when you get to the country you’re travelling to. If you can, make sure you have some change in that currency for when you land. 


Know the weather before travelling.

 Checking the weather before travelling will allow you to pack appropriately. For example, if it is going to be cold, you should pack a versatile coat, and if it is going to be warmer, you should pack light clothes that are professional yet comfortable. 


Make sure you have a secure connection.  

Make sure you have a secure connection throughout your business trip. Even if you have WIFI access at the accommodation you’ll be staying at, you should also consider investing connectivity in other devices such as portable wireless devices. For example, having a wireless device to plug into your laptop means working on the go and using long travel times such as train journeys or flights.   


Set your hours to the correct time zone. 

 When setting a meeting for another country, set it with its time zone in mind. Knowing the time zone of the country you’re going to will help you plan better. 


Join a rewards program.

When you’re frequent business travel, you can qualify for rewards and loyalty programs and receive perks like early boarding on flights, priority hotel rooms, and first-class upgrades.  

Some rental-car companies even deliver rental cars to rewards program members personally, while less frequent customers must shuttle to the company’s facility to retrieve their rental.   


Stay healthy and hydrated. 

Staying healthy and hydrated during a business trip is essential for your mind and body. Drink water regularly and avoid sugary drinks, caffeine, and alcohol as they can cause dehydration. When it comes to food, stick to healthy food and snacks such as vegetables, fruit, and nuts. These foods will help keep you energized while travelling. 


Wisely use your time.

Travelling a plane allows you to relax by reading, resting, or watching movies. On the other hand, waiting at the airport for an hour or more is the ideal opportunity to accomplish administrative duties such as replying to emails, entering time, and filing expense reports.


Keep work-life balance.

When technology allows us to be available at all times, maintaining a work-life balance becomes increasingly challenging.

When you add in work travel, it’s a formula for catastrophe. Making (and maintaining) appointments are substantially more difficult with occupations that require business travel. Keeping lists of things you need to accomplish when I’m your home is one method to maintain some equilibrium. It helps to write it down so you don’t have to worry about it and can concentrate on your task.

Make sure you are there at all times when you are at home. Allowing the work to take over is not a good idea. Instead, create an at-home schedule that will enable you to do your job while still spending time with your family and caring for yourself.


Bring a refillable water bottle with you when you travel

Travelling with a refillable water bottle helps decrease your usage of single-use plastic. Choose a favourite refillable bottle and put it in your laptop bag. Most airports include water bottle refill kiosks, making it simple to protect the environment while saving money.


Enjoy your business travel.

It’s not simple to travel for work. You may have to remind yourself that this is still a very great job on days when I’ve been on a harrowing flight, regardless of being jetlagged or just missing home. Concentrate on the positive parts of your career, and the journey will be a lot more pleasurable.

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